FAQs

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BioFIT FAQs

If you have any questions about the event, please find below the FAQs. If the answer you are looking for is not in the FAQs, please feel free to contact us.

General organisation

How do I collect my badge?

Your badge will be sent to you by email a few days before the event so that you can print it. If you cannot print your badge, it will be possible to print it onsite upon arrival.

Which hotel(s) would you recommend?

We have negotiated preferential accommodation rates with the best hotels in the city. Please visit the accommodation page for more information.

It is no longer possible for me to participate in the event, what should I do?

If you cannot attend the event anymore, please contact us so that we can assign your badge to one of your colleagues. If no one can claim your badge, please check Article 3 of our Terms of sale.

Do the registration fees include meals?

Registration fees include refreshments in the morning and in the afternoon as well as lunch on both days. It also includes the evening cocktail reception on the 1st day of the event.

How do I get to the city and/or to the event venue?

You will find all relevant information to prepare your trip on this page.

What is the difference between a “full pass” and a “visitor pass”?

Full pass

The “full pass” gives access to all the activities of the event:

the partnering platform to schedule one-on-one meetings with the other participants
the conference sessions
the events hosted by BioFIT
the pitch competitions (Start-up Slams, Collaborative and Licensing Opportunity Presentations, Animal Health Presentations)
the exhibition area
the networking lunches
the networking evening (on the 1st day of the event)

Each participant with a full pass has his/her own schedule of meetings.

Visitor pass

The “visitor pass” gives access to all the activities listed above, except the partnering platform to schedule one-on-one meetings with the other participants.
Please note that a “visitor pass” holder may accompany or replace a “full pass” holder during meetings. However, the “visitor pass” holder will not have an account on the partnering platform, so no scheduled meetings.

How can I get a visa invitation letter?

We do not issue invitation letters but can provide a letter of confirmation of your registration. Please note that only registered delegates who have paid their registration fee can request a letter of confirmation. Once registered, please contact production@eurasante.com to request your letter.

Business convention (for “full pass” holders)

When does the partnering platform open?

The partnering platform opens a few weeks before the event (3 weeks at the latest). As soon as it is open, you will receive an email with your login information and will be able to start planning your meeting. You will have access to the other participants’ profiles to select the organisations you would like to meet during the event to send them meeting requests.

I have just registered and have not received my personal ID and password for the partnering platform, what should I do?

Your login information to access to the partnering platform (not included with visitor passes) will be sent to you by email as soon as the platform is open, and within 48h of your registration.
If you haven’t received the email (incl. in your spam folder), please contact us and we will be happy to send it to you again.

I would like to attend some of the conference sessions; how can I make sure meetings aren’t scheduled during these sessions?

To ensure that no meetings are scheduled during conference sessions you wish to attend, you can either add the session to your agenda or simply indicate the timeslots during which you will not be available for meetings. The system will only take the timeslots indicated as available to schedule meetings.

Can several participants from my organisation attend the same meeting?

It is possible to select several participants (full pass holders) from the same organisation when planning a meeting. Once you have confirmed the meeting, you can select all the participants from your company who will attend.

How long are the scheduled meetings? / How many meetings can I schedule during the event?

Scheduled meetings last 30 minutes. The number of meetings being scheduled will depend on breaks you wish to take, conference sessions you wish to attend, the availabilities of the attendee(s) in the meeting.

Will I have access to an agenda with my scheduled meetings?

Yes, your meeting schedule will be available on the partnering platform in the “Calendar” section, including the time, location, and the name and position of the attendee(s) you are meeting. This makes it easy to prepare in advance.

Can I access the contact information of BioFIT participants?

If you are a “full pass” holder, you can access the contact details of participants who agreed to share their information on the partnering platform on their profile.
You can also access general company information in the “Profile” section.

Can I send meeting requests to MedFIT participants also?

If you have register with a full pass for BioFIT + MedFIT, you will have the possibility to access both platforms (separate ones) and schedule meetings with BioFIT as well as MedFIT participants.

If you want to upgrade your pass to get access to both BioFIT and MedFIT attendees on the platform, please contact us.

Conferences sessions

Can I access all conference sessions with my pass?

All passes include access to both the conference sessions and the exhibition area. However, if you’d like to participate in one-on-one meetings, you need to register with a “full pass” (visitor passes do not include access to the partnering platform).

Will the conference sessions be translated into French?

As a European event, BioFIT is exclusively held in English and does not offer translation into French or other languages.

When will the conference programme be available?

Conference topics are finalised ahead of the event (around April) and published on our website, which is updated regularly as new speakers are confirmed. A preliminary programme will be released a few months in advance. To ensure you receive the information about the conference programme, do not forget to register for our newsletter.

Are there still speaking opportunities?

We are always looking for new experts to contribute to our high-quality conference programme. Please contact Eline Delcroix for more information.

Exhibition

Does my pass give me access to the exhibition area?

I am an exhibitor, when can I arrive to set up my booth?

Your booth is fully equipped and furnished. If you wish to get to your stand before the start of the event, please check your exhibitor guide to see when you can access the venue.
Please ensure that you collect your exhibitor badge before you enter the exhibition area.

I would like to have items delivered directly to the venue; how should I proceed?

If you are an exhibitor, you can have items delivered to the venue. All the information to do so is available on your exhibitor guide.

Pitch Sessions

Can I apply for the pitch sessions without being registered to BioFIT?

No. The only requirement to apply for the pitch sessions is to be registered for the event.

How much does it cost to apply for the pitch sessions?

There is no additional cost to apply. The only requirement to apply for the pitch sessions is to be registered for the event.

Which pitch session is best suited for me?

The Start-up Slams are ideal for young companies, especially those seeking seed or Series A funding. These sessions offer a platform to present in front of potential partners and investors (excluding Animal Health projects).
The Collaborative and Licensing Opportunity Presentations are designed for TTOs, universities, research institutes, and companies looking to promote early-stage technologies and initiate collaborative projects or licensing deals (excluding Animal Health).
The Animal Health Presentations focus on innovations related to animal well-being and health, including diagnostics, prevention, vaccines, therapies, medical devices, connected health solutions, and more.

When will I know if I have been selected to pitch at BioFIT?

The selection committee will review applications and provide feedback approximately one month before the event. The BioFIT team will notify all applicants of the outcome.

If I am selected to pitch, is there a training session before the event?

Yes. Warm-up sessions with expert jury members are organised between one month and one week before the event. These sessions help candidates refine their presentations and maximise their impact during the pitch.

Sponsorship opportunities

What are the sponsoring opportunities and fees?

You can find all the information regarding the sponsorship packages and fees here. Don’t hesitate to contact Vincent Tavernier, BioFIT Business Development Manager for more information:

vtavernier@eurasante.com
+33 (0)3 28 55 90 69