Terms of sale

Terms of sale

 Article 1. Object

The present terms apply to any order placed by a sponsor, a delegate, or any professional customer (hereinafter referred to as the “Client”) for services relating to the BioFIT 2026 event, organised by Eurasanté (hereinafter referred to as the “Organiser”, in collaboration with Clubster NHL, BioValley France and Eurobiomed, and its hosted events.

By submitting a request for services relating to these events, the Client acknowledges having read and accepted all the provisions of these terms and waives the right to invoke any conflicting provisions, including their own general terms of purchase. No modification or reservation shall be accepted by the Organiser.

Article 2. Orders

Any request shall be submitted using the order form available on the event’s website or by registered mail with acknowledgement of receipt to the Organiser, to the exclusion of any other means. The Organiser reserves the right to reject or cancel, at any time, any request that does not satisfy the requiredconditions, including, without limitation, late or incomplete requests, failure to make payments or provide guarantees, or non-compliance with applicable laws or these terms. The Organiser may require full payment prior toproviding the requested services.

Article 3. Validation, modification, and cancellation of order

The Organiser will acknowledge an order request by sending confirmation to the email address provided by the Client. Any modification to the order (including changes to contact details) must be confirmed in the same manner by the Client to the Organiser.

Cancellation of an order by the Client must be submitted in writing to the Organiser.
The applicable cancellation conditions shall be those in force for the event at the time the cancellation request is received.

If the Organiser receives written notice of cancellation on or before 3 November 2026,  the Client shall be charged 25% of the total amount, excluding VAT.
If cancellation occurs after November 2026, or in the event of a no-show, the Client shall be liable for the full price specified in the invoice, including any services already performed by the Organiser (such as advertising).

Specific cancellation terms forexhibitors are set out in Article 10.1.

When a cancellation affects entitlement to a multi-registration discount, the registration of lowest value shall be cancelled first.

Article 4. Price

All prices are stated in Euros. Value-added tax (VAT) will be indicated separately and included in the invoice.

Orders must be paid in accordance with the following conditions:

• For registrations made no later than one month before the start of the event (10 December 2026), payment is due within 30 days of the date of the proforma invoice.
• For registrations made between one month (10 November 2026) and 10 days before the event (30 November 2026), payment is due upon receipt of the proforma invoice.
• For registrations made less than 10 days before the event (30 November 2026), payment must be made on-site only by credit card.

Full payment must be received before the start of the event. Access to the event may be refused if payment has not been completed.

In the event of late payment, and after formal notice has not been served within fifteen days, the amount due shall accrue interest at a rate equivalent to three times the legal interest rate in force. This measure is not a penalty but is intended solely to compensate for the delay in payment.

In accordance with Articles 441-6 and D. 441-5 of the French Commercial Code, any late payment shall automatically entails, in addition to the interest for late payment, an obligation on the debtor to pay a fixed compensation of €40 for recovery costs.

Article 5. Access to the Event

The Client will be issued with an access badge corresponding to his status the day before or on the day of the event. Photo identification may be requested. Access may be refused to Clients who have not completed payment or do not possess a valid badge.

The Organiser reserves the right to refuse access or remove any person whose presence or behaviour is deemed prejudicial to the safety, public order, tranquillity, or reputation of the event. Any breach of these terms may result in the immediate exclusion of the Client, without entitlement to any refund or compensation.

Article 6. Communications

The Client shall not publish the official catalogue of the event or any other communication materials without the prior consent of the Organiser.

Article 7. Transfer – Assignment

Rights arising from orders (including access to the event) are personal and non-transferable, including to the Client’s subsidiaries or parent company, without the prior consent of the Organiser.

Article 8. Force majeure – Cancellation – Deferral

The Organiser may cancel or defer the event and associated services in cases of force majeure. Force majeure events justifying the cancellation or deferral of the event including, but are not limited to, natural disasters, war, epidemics, or any reasonably unforeseeable and exceptional economic, political, or social circumstances beyond the Organiser’s control, which render the execution of the event impossible or severely affect its organisation, operation, or the safety of goods and persons.

The organiser shall notify the Client without delay in the event of a deferral. In such cases, it is expressly agreed between the Parties that orders shall remain valid.

Reimbursement shall only apply in the event of cancellation or deferral of the event for a priod exceeding six months. The Organiser shall not be liable for any damages or compensation.

Article 9. Grievances

Any complaint regarding the services or the event must be submitted in writing within 24 hours of the conclusion of the event in order to be considered. Complains relating to hosted events should be addressed to the main Organiser of those events.

Article 10. Exhibitors

Notwithstanding the provisions set out above, the following conditions apply to Clients renting an exhibition stand (hereinafter referred to as the ”Exhibitor“) during the BioFIT 2026 event organised by Eurasanté in collaboration with Clubster NHL, BioValley France, and Eurobiomed, and its hosted events.

10.1 Exhibitions stand Reservation

The Organiser establishes the hall plan and allocates locations taking into account, where possible, the preferences expressed by Exhibitors, the nature of the products and services presented, the proposed arrangement of stands and, if necessary, the chronological order of acceptance.

Cancellation:
Cancellation of an order by the Exhibitor must be submitted in writing to the Organiser.
The applicable cancellation conditions shall be those in force for the event at the time the cancellation request is received.

• If the Organiser receives written notice on or before 3 November 2026, the Exhibitor shall be charged 25% of the total amount, excluding VAT.
• If cancellation occurs after 3 November 2026, or in the event of ano-show, the Exhibitor shall be charged with the full amount specified in the invoice, including any services already performed by the Organiser (such as advertising).

At the Organiser’s solediscretion, it may offer a deferral of the order to the next edition of the event. In such cases, the Exhibitor shall pay a cancellation fee of 25% of the order amount.

Set-up and Dismantling
Registration does not confer the right to a specificlocation. The organiser shall not be held liable for minor discrepancies between published dimensions and actual stand dimensions, or for changes in the stand’s surroundings.

The Organiser determines the time allocated for set-up and dismantling. During set-up, prior to the opening of the event, Exhibitors shall bring materials and store all items required for the event, under their own responsibility.

Exhibitors must be present at their stands during inspections by the safety officer and comply with all safety provisions. At the end of the event, the Organiser may undertake any dismantling, removal, or tidying that has not been completed by the Exhibitor with the allotted timeframe, at the Exhibitor’s expense and sole risk.

Occupation of stands

Stands shall be continuously occupied by the Exhibitor during opening hours. The Exhibitor is responsible for maintaining their stand throughout the event, notwithstanding any cleaning services provided by the Organiser. It is prohibited to sell, sub-let, or exchange all or part of the rented space without prior notification to the Organiser.

Exhibitors are solely responsible for the specific decoration of their standsy, which must comply with the Organiser’s instructions.

The Organiser reserves the right to require modifications or removal of  fittings that impair the general appearance of the event, obstruct publiccirculation,or cause inconvenience to  neighbouring Exhibitors, at the expense of the Exhibitor concerned.

Exhibitors must return the stands in the condition in which they were found. Any damage caused to equipment or the building by their installations or personnel shall be assessed by the Organiser and charged to the responsible Exhibitor(s).

10.2 Insurances

Each Exhibitor shall ensure that it holds insurance covering any damage that its equipment, personnel, or actions may suffer or cause, directly or indirectly, to third parties or property during the assembly, exhibition, and dismantling periods. The Organiser shall not, under any circumstances, be held liable for such damages.  The Exhibitor may be required to provide proof of of such insurance upon the Organiser’s request.

10.3. Communications

The Exhibitor hereby grants the Organiser the right to use its name, trademarks, and logos,, for the limited purpose of promoting the event, including the publication of press releases announcing the Exhibitor’s participation. The Exhibitor may object to any such use by submitting written notice to the Organiser. The Organizer shall comply with such objection upon receipt of the notice.In the event that event materials have already been produced, the Exhibitor shall bear all costs associated withthe destruction and the reissue of updated materials.

Exhibitors must only distribute prospectuses or similar materials at their own stand. Materials relating to non-exhibitors, includingaffiliates or subsidiaries, may not be distributed. The use of audio-visual advertising systems requires the Organiser’s prior written authorisation.

Questionnaires,surveys, and direct sales are prohibited without the Organiser’s prior consent.

The Exhibitor is solely responsible for the products and services it provides and undertakes not to present information that could mislead visitors. In particular, when a product orservice is subject to regulatory requirements, any non-compliance must be clearly indicated.

List of exhibitors

Only the Exhibitor shall be listed as an official Exhibitor in the event’s programme, website, or other promotional materials. The Exhibitor shall provide all necessary information for the exhibitor list and shall be responsible for its accuracyThe Exhibitor grants the Organiser the right to reproduce its distinctive signs, including name and trademark, on all communications related to the event().

Article 11. Limitation of liability

The Client agrees not to make any claim against the Organiser for any loss, theft, damage, or destruction of goods, or for any injury, including death, to its employees, agents, or representatives; nor for any damage of any kind, including loss of business, resulting from the failure to provide exhibition space; nor for failure to hold the event as scheduled; nor for any act or omission of the Organiser.

The Exhibitor is solely responsible for its own exhibit and products and shall insure them against loss or damage from any cause whatsoever.

Article 12. Limitation of damages

The Organiser, its directors, agents, representatives, and employees shall not, under any circumstances, be liable to the Client for any third-party claims or for any direct or indirect damages arising from this contract or its termination.

Article 13. Personal data protection

The personal data provided by the Client to the Organiser is collected to facilitate registration for the event and to optimise the Client’s participation. This information typically includes the Client’s name, surname, email address, postal address, position, company, business sector, and telephone number. For accounting and tracking purposes , the Client’s IP address and payment reference number from the bank provider are also retained.

This data is used, in particular, to:

– Identify the Client;

– Verify that the Client is authorised to attend the event;

– Distribute practical information regarding the event;

– Preserve proof of the transaction.

The Client’s personal data is processed in accordance with the event’s privacy policy. The Client has the right at any time to access and rectify data held by the Organiser that is necessary for fulfillingits obligations.

Requests should be sent to:

GIE Eurasanté, Economic Interest Group with a capital of € 1,946,180, registered in the Lille Métropole Trade and Companies Register under number 409 044 203, having its registered office at 350 Avenue Eugène Avinée, Hub Eurasanté – Parc Eurasanté, 59120 Loos, France.

By validating their order, the Client agrees that the Organiser may share their personal data with the Organiser’s institutional partners, sponsors, and co-organisers of the event.

The Client also expressly consents to the use of their personal data in tools (such as the Inova partnering platform) provided to participants in order to facilitate business interactions among them.

Article 14. Miscellaneous

The parties to this contract are independent contractors, and this contract shall not create any partnership, joint venture, or agency relationship between them. No party shall have the authority to bind any other party or incur obligations on behalf of any other party without prior written consent.

No failure or delay by the Organiser in exercising any right or privilege under these terms shall constitutea waiver of that right or privilege. Should any provision of these terms be or become illegal, invalid, unenforceable, or impracticable,, in whole or in part, the legality, validity, and enforceability of the remaining provisions shall remain unaffected.

The parties agree not to initiate legal proceedings without first making reasonable attempts to resolve any dispute amicably.

These terms are governed by, construed, and interpreted in accordance with the laws of France and any disputes shall be subject to the jurisdiction of the courts of Lille.